Information about project placements

Copyright and confidentiality

Typically, the student owns the copyright to their own work (reports or synopses). For other intellectual property rights, it is advisable to determine in advance whether the project lies within the host’s core area. If it does, it strengthens the host’s claims to any rights.

It is recommended that the host and student clarify the following with the university:

• The student's access to company-specific information and data, including any sensitive issues.
• Any limitations on reporting sensitive issues in the project. Remember to allocate time to review this. It may be appropriate to tighten the confidentiality agreement and draw up a separate non-disclosure agreement.
• Any restrictions on the extent to which written assignments can be made publicly available. It might be necessary to limit access to the student’s supervisor and co-examiner – and for a limited period of time. It might also be necessary to put all company-specific information in an attachment that remains confidential.

Insurance

As a host, you are obliged to insure the student(s) completing a project placement at your company/organisation against work-related injuries in the same way as you insure your other employees.

This insurance must cover the student(s) taking part in daily life and performing real work at your company/organisation during the placement.

You can insure your employees against work-related illness by signing up for Labour Market Insurance (AES) and you can insure your employees against work-related injuries by taking out insurance with a private insurance company.

Salary and gratuity

The student is entitled to an SU grant in connection with courses that include a project placement. For this reason, the student is not allowed to receive a salary from the host.

This is based on the fundamental principle that students cannot receive both salary and SU for the same educational activity. Not even if the student opts out of SU during the project placement period.

As a host, you can pay a gratuity to the student alongside their SU as an expression of appreciation for their work at the company/organisation. This is entirely optional.

The student may receive a maximum of DKK 3,000 per month in gratuity – and this transaction must not be agreed in advance as expected income (as a salary would be).

Any gratuity payment is taxable according to applicable tax legislation.